Build an Intranet they want to be in!
Faye Parker • August 27, 2024
An efficient intranet works as the nerve centre for your business
In today's fast-paced business world, ensuring the success of your digital workplace starts with an effective intranet solution. For your employees to truly adopt and benefit from the platform, it must solve real challenges and offer better solutions than alternative technologies or communication channels. A modern intranet should not only drive productivity but also nurture company culture and streamline communication.
10 Ideas to Drive Employee Engagement on Your Intranet
The battle to attract and retain top talent goes beyond just offering competitive pay and office perks. Employees need to feel a deep connection to their organisation’s mission and be engaged in its success. Your intranet is the perfect platform to build this connection, foster collaboration, and drive productivity. Here are ten ideas to enhance engagement:
1. Keep it Current
Keep your employees informed by providing regular updates and alerts through push notifications, pop-ups, or ticker feeds. It’s important to give employees the option to manage these notifications to prevent information overload.
2. Recognition and Appreciation
Employees need to feel valued, and an intranet can help combat feelings of invisibility. Implement recognition features like badges, shout-outs, and peer-to-peer acknowledgments to foster a culture of appreciation and engagement.
3. Social Features for Connection
Social features such as liking, commenting, and tagging are great for fostering a sense of community. Incorporating forums or Q&A sections also enhances collaboration, transparency, and communication between teams.
4. Personalisation for a Tailored Experience
Personalised experiences drive higher engagement. Tailor content based on an employee’s role, location, or department, and allow users to customise their dashboards and notifications. This makes the intranet more relevant and user-friendly.
5. Promote Usage and Awareness
Maximise intranet usage by promoting it through various channels, such as newsletters, internal emails, or social media posts. You can also designate intranet champions and create video tours to onboard new users.
6. Provide Training and Development Resources
Offer employees opportunities to grow by providing training and development resources via the intranet. E-learning modules, knowledge repositories, and career development tools show your commitment to their growth, encouraging frequent visits to the platform.
7. Encourage Community-driven Content
Invite employees to contribute to the content ecosystem of the intranet, keeping it fresh and engaging. Employee-generated content not only adds variety but also encourages a sense of ownership and pride within the community.
8. Seamless Integration with Business Tools
For the intranet to be a true productivity booster, it must seamlessly integrate with other business tools, like Microsoft Teams, the Outlook calendar, HR tools or project management platforms. This centralisation of tools reduces friction in workflows.
9. Optimise for Mobile Accessibility
As flexible working still features heavily in our workspaces, it’s vital that your intranet works flawlessly on smartphones and tablets. Optimising for mobile devices ensures that all employees, especially those working remotely or in the field, stay connected and engaged.
10. Onboarding New Hires Effectively
The intranet is an excellent tool for onboarding new employees. Use multimedia content, tutorials, and interactive elements to introduce new hires to the platform, helping them understand its value and use it from day one.
A modern, well-designed intranet isn’t just a digital tool—it’s a key driver of productivity, culture, and communication within your organisation. By focusing on ease of use, engagement strategies, and seamless integration, your intranet can become a powerful asset that promotes collaboration, nurtures a sense of community, and supports your employees in achieving their best work. How does your Intranet shape up?
As AI-generated content becomes more prevalent, we’re increasingly having strategic conversations with our clients around trust, authenticity, and transparency. Emerging standards like C2PA (The Coalition for Content Provenance and Authenticity) are shaping the future of digital content, and its’ importance for your brand. What Is C2PA and Why Is It Relevant? C2PA is a cross-industry initiative backed by Adobe, Microsoft, the BBC, Intel, and others. It’s designed to provide a standard way of embedding secure, tamper-proof metadata into digital assets, so you can track where content came from, how it’s been edited, and who was involved. The majority of free and commonly used AI tools crawl the internet for appropriate content, with no governance or copyright considerations and the assets produced do not conform to CP2A. How C2PA delivers compliance C2PA-compliant content contains a manifest of origin, securely attached to the file. It includes: • Watermarking: Invisible signals embedded into an image, video, or audio file that confirm whether AI was used in its creation. These aren’t visible logos or overlaid text, but robust signals detectable by C2PA-compliant platforms. • Cryptographic Signatures: These verify the identity of the creator or organisation. That means anyone viewing your content can trace it back to you or your agency as the trusted source. • Secure Metadata: Technical information such as software used, date and time of creation, version history, and whether the asset has been altered using AI tools. • Fingerprinting: Even if someone tries to strip metadata, fingerprinting leaves unique traits in the content that can help trace its origin, especially useful for protecting your brand’s IP. This isn’t just tech for tech’s sake. It’s about ensuring transparency in the content your audiences engage with. 1.Builds Trust with Your Audience Your customers, partners, and employees want to know what’s real and what’s been generated. Transparent content helps you protect brand integrity and stay ahead of potential reputational risks. 2. Prepares You for AI Regulation Legislation around AI and synthetic media is coming fast—from the EU AI Act to emerging UK guidance. C2PA and content provenance strategies help future-proof your approach. 3. Strengthens Internal Governance If your business has multiple teams or markets creating content, embedding provenance helps maintain content control, compliance, and consistency especially important in regulated sectors. 4. Supports Creative Freedom, Not Restriction C2PA doesn’t stop us using AI; it allows it to be used ethically and confidently. You can still harness the speed and scale AI offers—just with the right policies in place. In a world where content can be generated at the click of a button, knowing where it came from and proving it, has never been more important. Want to explore how AI and content provenance can sit safely within your brand strategy? We’ll help you harness the potential without losing sight of what matters. Trust, accountability, and quality are crucial qualities for brand
In this episode of Krome Cast: Tech IT Out, our MD Mark Bowerman joins Krome's Commercial Director Sam Mager to explore what it takes to turn Microsoft SharePoint into a powerful, branded internal platform that drives communication, collaboration, and boosts employee engagement.
Understanding the direct link between business communication for fostering a sense of belonging with employees and maintain alignment, is not a new concept. What is a newer trend is C-Suite directing Comms not to use email for the delivery of important company news - with global, hybrid and remote working, what is the solution? If your business runs on Microsoft 365, the answer lies in utilising SharePoint’s News feature to streamline and elevate your internal communications. Here are three reasons businesses should make SharePoint News their go-to platform for posting important company updates. 1. Centralised Communication for Easy Access When important news gets buried in email threads or lost in the clutter of chat messages, critical information can easily be missed. A study by Gallup found that companies with high employee engagement are 21% more profitable, and SharePoint can be a crucial tool in driving that engagement by offering transparency and ease of access. SharePoint News solves this by centralising your company updates in one easy to access place. Employees can visit your SharePoint site at any time to catch up on what’s happening, whether it’s a new product launch, policy change, or an exciting event. If you are consistent with posting news to SharePoint, your employees will be equally consistent checking for updates. 2. Increased Visibility and Engagement Posting company updates to SharePoint News boosts the visibility of important information. Unlike an email that might get lost in a crowded inbox, News posts are front and centre on your intranet homepage. SharePoint also allows you to customise notifications, so employees get real-time alerts when news is posted, ensuring timely engagement, you can also encourage teams to follow relevant pages so the never miss an update. 3. Drives Engagement and Outcomes SharePoint News doesn’t just inform your employees; it actively engages them. By allowing users to comment, like, and share news posts, you create a feedback loop encouraging employees to participate in discussions and share their insights. Drive real outcomes by fostering collaboration and ensuring that updates translate into action. When your team is more involved, they’re more likely to understand and execute on the company’s goals. 4. Building Culture By having all the stories in one place employees see them every time they enter the site. New starters can see a history of news and understand instantly what’s happened in the period before they joined, gaining a deeper understanding of the business and department they have joined. When everyone feels empowered to contribute, the organisation benefits from improved clarity and stronger collective outcomes. So, for businesses looking to improve internal communication, posting important company news to SharePoint is the future. It ensures that your team has easy access to the latest updates, increases employee engagement, and drives meaningful outcomes. Whether you’re managing a remote workforce or a tight-knit office, SharePoint News keeps everyone aligned and informed - key ingredients for long-term success.